Weekly Group Bookings

Full Season Weekly Group Bookings

PLEASE READ CAREFULLY!

Advance group booking policies

Interested in booking a group for a specific day of the week for the whole season with Mount Douglas Golf Course? We would love to have you!

Mount Douglas Golf Course offers advanced season bookings for groups of 4 golfers or more. The weekly group bookings form is for groups that wish to book specific time(s) and day(s) of the week with consecutive weeks from May 1st up until the end of August every season.

Please remember that times are on a first come first serve basis and based on the return time and date of the completed form submitted online back to Mount Douglas Golf Course. Requested times are not guaranteed and we are not responsible for late submissions. Please note: your booking may be within a half hour of your requested booking time as times fill fast. Once the booking requests have been processed, we may not be able to accommodate requests to add additional tee times as times may be filled by other groups.

Please read the following pre-booking requirements:

Mount Doug Golf Course requires every group to have 1 administrator. The administrator will be the liaison for the group and will be responsible for all communication between the golfers and golf course. We do not want to be including in forwarded communication to your groups.
The administrator will be required to supply the names of all golfers in their group.
The administrator is responsible for contacting the golf course one (1) business day prior to the scheduled tee-time to notify us of any changes to the numbers and names of golfers. This is ONLY if there are changes. Changes can be made within 24 hours of the booked tee-time. No need to make corrections a week in advance.
The administrator will be responsible for notifying the course a minimum of one (1) business day for ALL individual or group cancellations.

Due to a high volume of ‘no-shows’ & last-minute changes to tee times last season we will be implementing a ‘No Show’ policy:

Should any golfer(s) from your group not show up for their booking or fail to notify us they will not be using their tee time a minimum of 2 hours in advance, they will be responsible for paying a ‘No Show Fee’ of $12.00.
Should anyone from your group not show up for their tee time three (3) times in a row, they may be removed from future bookings and will be required to prepay for any future reservations.

Any major changes made to a group booking after the original booking has been made may be subject to an administrative fee.
Any members of your group that have not already signed up for our newsletter should sign up here.

Should you have any question please email info@mountdouggolf.ca

Please give us a few days to organize all the group times and start emailing you back with a confirmation. Thank you.

COMPLETE FORM BELOW

Weekly Group Form 2023

2023 Weekly group bookings

Step 1 of 4

Important: Please read ALL requests thoroughly. (Questions with *Asterisk's must be answered). The following policies are in place to accommodate those who wish to pre-book for the season. This document is also to ensure that all groups & golfers are held accountable for their bookings. Group administrators are solely responsible for all communication between your group and the golf course, so please choose a group administrator that is up for the challenge. We politely ask that we are excluded from group emails and only receive messages from the group administrator involving changes to your tee-time. Group bookings require hours of administration time by the staff to enter into the system. Please make sure the information entered on this form is correct, accurate and agreed upon by everyone in the group before submitting to the golf course for approval. We are trying to minimize any corrections needed after the information has been entered in.*

Please type "Agree" once read.
The group organizer must advise all members in their group of the $12.00 late cancellation/no show fee for any player who cancels their tee time without proper notice. We require a minimum of 2 hours notice to be given during regular business hours. For example: tee times before 10:00am - messages/emails received after we close or before we open, the day of, do not constitute sufficient notice. MDGC has a high demand for tee-times and we ask that you be courteous to your fellow golfers. If your plans change please cancel or reduce the number of players in your group in advance so that others may play. No Shows and the reduction in players results in a preventable loss to the course. These are times that could have been filled and if this happens on a consistent basis may result in tee-time privileges being removed.*

Please type "Agree" once read.
We will be pairing singles and doubles with groups again this season. As an example, if you are a group of 6 and like to play as 3 and 3, we may put a single with one or both of your groups or may require you to join as a 4 and 2 so we may put a two-some with one of your groups to best utilize the space we have daily. Thank you for your understanding. There is currently no setup fee for group bookings however, major changes made to the bookings during the season take time and may be subject to an administration fee.*

Please type "Agree" once read.
Organizer's First and Last Name*

Organizer's Phone Number*
Organizer's Email*

How many tee-times do you need?
Each tee-time has space for 4 golfers. This form allows for up to, but not more than 16 golfers. (If you need more than 4 tee-times and have more than 16 golfers then you will need to complete this form twice).
Please enter a number from 1 to 4.
How many regular golfers in your group? (Not including sub golfers names)
These are the regular golfers, not your fill-in's or substitute golfers. (This means if you have 8 regular golfers and 2 sub-ins, you require 8 spots only). We will change the names for sub-in golfers on a week to week basis as needed, when you need to change golfers out weekly. You can email or call 24 hours before the tee-time to make changes to the names for the sub-in golfers if they are playing that week. * PLEASE NOTE - If you have 6 golfers, you are require you to play as a group of 4 and 2 to make space for another two-some NOT 3 and 3.
Please enter a number from 2 to 16.
Group 1
Golfer 1 is your administrator's name
First Last
Golfer 2
First Last
Golfer 3
First Last
Golfer 4
First Last
Group 2
Golfer 5
First Last
Golfer 6
First Last
Golfer 7
First Last
Golfer 8
First Last
Group 3
Golfer 9
First Last
Golfer 10
First Last
Golfer 11
First Last
Golfer 12
First Last
Group 4
Golfer 13
First Last
Golfer 14
First Last
Golfer 15
First Last
Golfer 16
First Last

Booking type Weekly or Every other week*
Every other week dates are entered here - If you have SPECIFIC DATES that are not consecutive weeks add them here. (For example - every other week or every third Friday or once a month on a specific day).
Enter the specific dates here. (Example- Tuesday May 11 12:30pm, Tuesday May 25 12:30pm, Wednesday June 9 10:00am and Wednesday June 23 3:00pm)
What month(s) are you reserving? Available May 1st-Sept 1st. Starting Saturday September 2nd, bookings will return to a week to week basis. Please remember to book when you arrive NOT after your game when booking week to week, so you get the spot you want.*
Select all months that apply.
May
June
July
August
What day(s) of the week are you reserving?*
Select all days that apply.
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Available tee-times are 8 minutes apart starting at 7:40 AM up until 4:20 PM at which time they move to 10 minutes apart - Your requested time is not valid until confirmed by the golf course. (18 hole times will have a back 9 time 2 hours after the start time).*
Select a start time for your group.

How many power carts are needed? 2 Golfers per cart.
Please choose how many power carts are needed for your group. (maximum of 2 carts per group of 4 golfers). Leave blank if no power carts are needed.
Please enter a number from 1 to 4.
Power cart 1
Power cart 1 - rider 1
First Last
Power cart 1 - rider 2
First Last
Power cart 2
Power cart 2 - rider 1
First Last
Power cart 2 - rider 2
First Last
Power cart 3
Power cart 3 - rider 1
First Last
Power cart 3 - rider 2
First Last
Power cart 4
Power cart 4 - rider 1
First Last
Power cart 4 - rider 2
First Last
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4225 Blenkinsop Rd, Victoria BC V8X2C3
(250) 477-8314
info@mountdouggolf.ca

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