Weekly Group Bookings

This Page/Form is for seasonal groups NOT for booking single tee times

Click here to back to the Book Tee-Times Page.

Please take a moment to familiarize yourself with some of the policies for this seasons group booking process

Important Update to Group Booking Policies

To help ensure a smooth check-in experience, all changes to your reservation must be phoned in no later than the day before your scheduled tee time. This helps us minimize errors and keep your group organized. Cancellations made within 4 hours of your tee time will incur a $12 fee — no exceptions.

Please plan ahead and keep your group organizer informed of your availability. You’re also welcome to call the golf course directly to cancel your spot. If your plans change again and the spot is still available, just give us a call to rejoin the group.

There is a lot that goes on behind the scenes to book your group in EVERY WEEK for a specific time and day for a season, but Mount Douglas Golf Course is pleased to offer the complimentary advanced weekly group bookings at no cost to your group for the season running from May 1 to August 31.

Please note that all tee times are subject to availability and cannot be guaranteed. Reservations are processed on a first-come, first-served basis, determined by the receipt of the completed booking form. The golf course is not responsible for late submissions. While we strive to accommodate all requests, availability is limited and requested times may not always be possible.

To ensure accuracy and efficiency, any and all changes to a tee time, including golfer name changes, must be communicated directly to the course via email or by phone 250-477-8314.

Mount Douglas Golf Course is not responsible for missed email requests. Calling the golf course pro shop is always going to be the most accurate form of communication.  

Booking Process and Requirements

• Advanced season bookings are available for groups of four or more golfers who wish to reserve specific times and days of the week for consecutive weeks throughout the season. NOTE* Outside of this period (the shoulder season), bookings will be managed on a week-to-week basis. All times remain subject to availability.
• The actual booked time for your group may be within 30 minutes of your requested slot, depending on availability. Please ensure all information provided on the booking form is accurate and complete. Collect the first and last names of all golfers in your group prior to submission.
• Each group must designate one administrator or organizer to serve as the primary liaison with the golf course. This individual will be responsible for all communications between the group and the course to minimize errors.

• Name changes or adjustments to group size must be communicated at least 48 hours (2 business days) prior to the scheduled tee time. If there are no changes, no notification is required. Note* all changes must be phoned in the day before golf to minimize errors at check-in.
• All cancelations made under the 4-hour window will be subject to a cancelation fee of $12, no exceptions, so please plan accordingly and keep your organizer up to speed on your availability.
• The group administrator is responsible for informing all members of the late cancellation and no-show policy, which carries a $12 fee per occurrence, no exceptions. Failure to notify the course at least four hours in advance of a cancellation, or not showing up for a booking, will result in this fee. Note* Repeated last-minute cancelations or no-shows may require prepayment for future bookings or the group reservation to be cancelled all together. This policy is at the golf course discretion.
• Any groups that have less then 4 golfers per tee time will be subject to a single or double group of public players being paired up with them to maximize tee times and golfers.

The maximum group size is 16 golfers. The booking form accommodates up to 16 names; for larger groups, please contact the course clubhouse via email. Please complete the online form carefully, ensuring all required fields (marked with an asterisk) are filled in.

Significant changes to a group booking after confirmation may incur an administrative fee

We look forward to welcoming your group to Mount Douglas Golf Course and making your experience enjoyable. If you have any questions or need assistance, please do not hesitate to contact us. Thank you for choosing us for your group’s golfing needs!

Weekly Group Booking Form

The Group Bookings form is not available at the moment, please check back. Tentative Date Tuesday, February 17th 2026.

Group Bookings Form